Login Link
After you have been granted access, use the following link for BLUEcloud Analytics
Go to the BLUEcloud Analytics Login Screen 🔗
Using BLUEcloud Analytics
User logins are personal and access will be terminated for any user who shares their user name and password.
Whitelist these email addresses to ensure you get scheduled emails from BCA:
Personally Identifiable Information (PII) Protection Agreements
BCA PII Library Agreement
Libraries wishing Advanced Reports access or PII Reports access are required to sign this BCA PII Library Agreement. This agreement much be completed and returned to RSA to grant advanced access. Please note that for advanced access, the library will be required to notify RSA whenever a staff member leaves the employment of the that library, ideally the same day. RSA staff MUST remove access to all former library employees immediately to protect our patrons. One agreement per library covers any staff member wishing Advanced access or delivery of scheduled reports showing PII information.
Download the BCA PII Library Agreement
BCA PII User Agreement
Library staff members must sign and return this agreement prior to being upgraded and trained for Advanced Reports and PII access. This agreement is per employee and is in addition to the one library level agreement signed by the staff member’s library. In general, only one or two employees from any library may need this level of access.
Download the BCA PII User Agreement
Interactive, Stand-Alone Dashboard Links
Interactive Collection Browser
Introducing our Interactive Collection Browser. With this dashboard, you can create shelflists on the fly and dynamically change what you see in the report. This dashboard has 2 pages of data.
Cheat Sheet
Download the Interactive Collection Browser cheat sheet Added August 2024.
Login Link
Interactive Collection Browser (requires a BLUEcloud Analytics user login)
After logging in, the yellow box at the top of the screen has detailed instructions on how to use filters, export an item list, and even save your settings to save yourself time.
Holds Placed and Filled Interactive Dashboard
Slice and dice data to gain insights on things like where your patrons pickup their holds, what general item formats are they holding, who is pickup up holds in your library and by what general item format, and more. You can change the hold placed/filled dates to look at specific things like summer reading. This dashboard has 2 pages of visualizations and 2 pages showing the data used to build the visualization.
Login Link
Holds. Placed and Filled Interactive Dashboard (requires a BLUEcloud Analytics user login)
Checkouts and Renewals Interactive Dashboard
This dashboard allows you to examine checkouts and renewals by date, library, user profile, checkout library, patron library, user profile, general format and more. This dashboard has 4 pages of visualizations and 4 pages showing the data used to build the visualization.
Login Link
Checkouts and Renewals Interactive Dashboard (requires a BLUEcloud Analytics user login)
Checkouts and Renewals Over Time Interactive Analysis Dashboard
Added 13 Dec 2024.
This dashboard allows you to examine checkouts and renewals since 2021 for your library. The idea is that you can see trends and usage patterns by day of the week, hour of the day, or year over year. Need to see when you busiest times in November and December are? Limit checkouts to that time frame, then select only the “Staff / In Library” option to limit transactions to Workflows and selfchecks. You can alternately limit transactions further by Item Cat 2 (generally reading level) to focus in on something like Juvenile coded item checkouts. This dashboard has only a single page of visualizations. To print the charts out larger, select the Share button in the upper right, then Export to PDF. In that menu, change the Contents option to “Each visualization separately.”
Login Link
Checkouts and Renewals Over Time Interactive Analysis Dashboard (requires a BLUEcloud Analytics user login)
Transit Counts To and From My Library Interactive Dashboard
This dashboard allows you to examine items transited to and from your library either to fill a hold, or to return back to their home. You’ll see the transit reasons of “Hold” which were transited to fill a hold or “Library” which were transited back to the item owning library. You can limit the transit time-frame as you wish staring from 1 Jan 2022 through today. This shows the raw transit data, not just filled holds. I think you’ll be surprise just how many libraries your library is transiting materials too! This dashboard has 2 pages selected via the Table of Contents icon, with a combined visualization and statistical data display. As always, you can export a just the visualization, or the entire ‘page’ with the 3 dot menus in the upper right of each panel, or the overall “Share” button on the right side of the maroon menu bar.
Login Link
Transit Counts To and From My Library Interactive Dashboard (requires a BLUEcloud Analytics user login)
Cheat Sheets and Guides
BLUEcloud Analytics Data Reference Guide
Convert the BCA terms to Symphony database terms. BCA works with both Symphony and Horizon and many terms are not Symphony specific. This is the SirsiDynix source document that lists all BCA data elements and what they point to in the Symphony (and Horizon) database.
Download the BLUEcloud Analytics Data Reference guide
BCA – Workflows Terminology
A visual guide to Workflows displays and their corresponding terms in BCA. December 2016.
Download the BCA – Workflows Terminology cheat sheet
Instructions for Subscribing to Reports via Email in BCA
A quick run through the process of running, then scheduling a report to be emailed out to you or someone else from BCA. July 2016.
Download the Instructions for Subscribing to Reports via Email in BCA guide
Save and Save As vs Create Personal View
This explains the difference between saving a report (Save & Save As) and Creating a Personal View of a report. August 2016.
Download the Save and Save As vs Create Personal View guide
BCA – Exploring Data with Excel
A short guide to using the Filter function in Excel to analyze or better view your data. Works best on reports with lots of data like shelflist reports. September 2016.
Download the BCA – Exploring Data with Excel guide
Logging In
A cheat sheet to logging into BLUEcloud Analytics. August 2024.
- Download the BLUEcloudAnalytics – Logging In cheat sheet
- Video guide on the RSA YouTube channel 3:25 minutes
Running a Report
Demonstrates the basics of running a report. August 2024.
- Download the BLUEcloud Analytics – Running a Report cheat sheet
- Video guide on the RSA YouTube channel. 4:29 minutes
Create Personal View
A guide to creating a personalized view of a report, saving your prompts & display preferences. August 2024.
- Download the Create Personal View in BCA cheat sheet
- Video guide on the RSA YouTube channel. 5:23 minutes
Training Document for Library Staff
BLUEcloud Analytics for Analyst Users
A quick run-through of BCA, the options you’ll see on screen, and what you can do. This guide is the basis of our BCA class curriculum. October 2016.